If the SAQ of a company site indicates a potentially higher sustainability risk, an On-Site Check (OSC) is conducted at the supplier‘s site. Since a country risk factor is included in the risk evaluation, the necessary SAQ score to directly obtain a positive S-Rating may vary depending on the site‘s location.
With the OSC, we aim to assess a site‘s sustainability performance and provide support on further developing a supplier‘s site in terms of sustainability.
The SAQ is accepted as evidence of the site’s sufficient sustainability performance and is generally free of charge for all suppliers. In the event that the minimum score to be achieved for this specific location is not met, an on-site check carried out by third-party providers may be initiated.
The process flow for initiating and executing a required on-site check depends on whether the location (DUNS number) in question has a production facility or is to be considered as a facility providing services. This is determined by the data you are providing in the SAQ.. On-site checks are mainly carried out for companies with 100 or more employees.
If the SAQ has not led to a positive result and an on-site inspection is necessary, the following applies:
Does the Supplier Site (DUNS) have…
… 100 or more employees and
… some kind of production facility (regardless of what products are produced at this location)
… in this case, auditing according to the RSCI standard applies.
The RSCI audit is initiated and commissioned independently by the supplier. The costs of hiring a certified company to carry out the RSCI audit are to be borne by the supplier. The supplier has the opportunity to share the result of the audit with all members of the RSCI, taking advantage of capacity and synergy effects.
Further information on the standard and RSCI is available under the RSCI information pages under https://www.rsci.online/en. A weight average of SAQ and audit result determines the overall score and thus the S-Rating result of the supplier.
Does the Supplier Site (DUNS)…
.. have 100 or more employees
… offer services of any kind and does not have a production facility
… in this case, auditing according to the VOC standard applies.
Audit-Standard: VOC (Vor-Ort-Check)
The VOC is a Volkswagen Group-specific standard. The audit will be initiated by the responsible Scania´s purchasing department and is communicated to the supplier. The implementation will be the responsibility of our external service providers (Intertek/ Elevate). The audit result is provided by the service provider to both, Scania and the supplier.
A weight average of SAQ and audit result determines the overall score and thus the S-Rating result of the supplier.
Please note that the result of the SAQ is relevant for the evaluation of our sustainability performance, even if an audit has been carried out. A negative rating (C-rating) can be assigned if an audit has been carried out and the S-Rating result, determined from the SAQ and the audit result, is lower than the required S-Rating overall result. A C-rating corresponds to a ban on future nominations until the agreed Corrective Action Plan (CAP) has been proven to have been completed as part of a re-audit.
Content of the OSC
The On-Site Check is divided into the following topics:
- General Management
- Child Labour and Young Workers
- Freely Chosen Labour
- Employee Rights
- Employee Participation
- Working Hours and Overtime
- Fire Safety and Emergency Evacuation
- Occupational Health and Safety
- Handling of Hazardous Materials
- Supply Chain Management
The content of the on-site check is coordinated and comparable, regardless of whether the VOC or RSCI audit standard is taken into consideration.
A sustainability audit is usually conducted during 1-4 workdays. A short overview of the audit agenda is stated below:
• Opening meeting (Top management)
• Presentation of the company
• Interview with top management
• Plant tour
• Interviews with employees (confidential interviews with blue-collar workers)
• Documentation check (salaries, contracts, working hours, employee handbook, sustainability policies and certificates etc.)
• Closing meeting